Website Colas Rail
Colas Rail is a leading provider of Plant & Freight Services
Purpose of the Role
To assist the Colas Rail teams (Commercial/Delivery/Finance) in facilitating timely payment of all incoming Materials/Plant/Labour/Sub-Contract works and ensuring the Cost Clerk team maintains the DPO (Days Payment Outstanding) requirements of the business.Collation of commercial data as required by the Project team (Accruals/PO Status/Account Issues).Timely resolution of all account queries with suppliers and delivery teams.
Person Specification
Working in a finance or commercial function within the engineering or construction sector having hands on experience working for contractors as a CE on large civils or infrastructure projects
Working knowledge of finance systems
Cost and budget administration
Financial and commercial reporting
Good working knowledge of Microsoft Office (Excel/Outlook)
Working knowledge of PowerBI
Highly organised and detail driven
Full UK Driving licence
Key Responsibilities
Including but not limited to:
Working closely with the SQS/QS you will assist with the cost control of the Project, focussing on labour / plant / materials through tracking of orders and regular reconciliation of costs with budget.
Timely GRN of all POD’s received onto the system, and liaison with the finance team to ensure DPO (Days Payment Outstanding) remains within business tolerance.
Proactive approach to closing out issues with POD/Invoice issues with suppliers/Delivery Team/Finance.
Responsible for the accurate and timely cost collation, reconciliation and reporting of data from site records – time and allocation sheets, GRN’s, POD’s (or delivery team approval if POD missing).
Liaising with Construction Managers / Supervisors for the completion of these site records and retrieving them from one of the MMA Compounds if necessary.
Ensuring all labour, plant and material schedules and trackers are maintained and accurate as well as periodic review of the suppliers allocated to each Cost Clerk, assuring balanced workloads.
Liaising with Sub-contractors & Suppliers for Verification of Hours, Missing POD’s, Quantity & Rate errors etc
Collation, organisation and reconciliation of spreadsheet data and data from finance / cost / site record systems and entering such records into archive as needed (Scanned/Hard Copy & Digital Records)
Active participation in weekly planned v actual resource usage reporting from weekly “plan, do and review” meetings.
Support the Project Commercial team as necessary in the preparation of cost reports, audit responses, evaluation of Sub-Contractor Applications & issuing of payment notices & GRN on system.
Undertake any other reasonable duties as requested.
Working in close cooperation with Delivery Managers around commercial performance/Purchase Order Utilisation/Missing Tickets/Problem Suppliers
Review of Purchase Order utilisation & notification to project teams of orders approaching or exceeding 100% utilisation. Reporting same at weekly project review meetings as required.
Work closely with the Finance and project teams to ensure all processes are followed as required. Identify non conformance and elevate concerns to line management.
Participating in project management team.
Providing interface with Suppliers & Sub-Contractors.
What We Offer
Competitive Salary
26 days Annual Leave
Industry leading Life Assurance
Healthcare Cash Plan
Wellbeing Employee Assistant Programme
Pension Scheme
Eye Care Vouchers
Long Service Award
Season Ticket Loan
Occupational Health Service
We are committed to fostering an inclusive and diverse workplace. We believe that diversity drives innovation and creativity, and we actively seek to create an environment where everyone feels welcome, heard, valued and respected. Regardless of background, disability, age, race, religion, or gender, everyone is welcome at Colas Rail.
We strive to promote equity and eliminate discrimination, actively seeking to create a workforce reflective of communities we serve. We welcome applicants from all backgrounds, offering flexible and inclusive adjustments to the interview process.
As part of a positive action drive to address under-representation we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.
We are proudly part of the Disability Confidence Scheme, and as such we operate a Guaranteed Interview Scheme if you meet the minimum requirements.
On joining Colas Rail you’ll have access to our growing Employee Network Groups including Railbow (representing the LGBTQ+ community), BeyonDisability (representing those with disabilities) and Cross Culture (representing people from ethnic backgrounds). Everyone is welcome to join our network groups whether you are part of the community or an ally.
Work life balance is important to us; flexible working options are available where feasible and dependant on the role. Please discuss this during the interview process.
Join us in making a positive impact! Apply and be part of a team that values diversity and embraces unique perspectives.