• Full Time
  • Heathrow
  • £30000 DOE GBP / Year

Website Ex-Mil Recruitment Ltd

Ex-Mil Recruitment is for ex-military by ex-military.

Business Administrator (175dm) – Heathrow – £30000 DOE


The Business Administrator will play a vital role in supporting the business by monitoring processes, maintaining data accuracy, and generating insightful reports.


Key Accountabilities:

  • Monitor Key Process interfaces between departments: intervening and supporting the business in resolving errors, omissions, and conflicts.
  • Ensure data integrity: Manage and maintain accurate data within the CRM system.
  • Monitor incoming sales enquiries and tender opportunities: load into Salesforce / Teams and allocate to appropriate sales team member.
  • Support Accurate Configuration Management: at Bid Sign-on, and Onboarding (Salesforce and SharePoint configuration)
  • Facilitate clear communication: Capture meeting minutes and action items to ensure team alignment and accountability.
  • Support Business Improvement Initiatives: Assist the Continuous Improvement Consultant in initiatives related to customer satisfaction and retention.
  • Optimize Administrative Processes: Support improvements to administrative workflows and procedures to enhance efficiency and accuracy in supporting activities.
  • Deliver valuable insights: Assist in analysing data to identify trends, opportunities, and potential issues.
  • Admin Support to Finance: Assist the finance team with general administration.


Specific Responsibilities:

  • Process monitoring and management: maintain daily dashboards and periodic reconciliation reports, reporting issues and supporting timely resolution of problems.
  • Daily monitoring of Bid Portals and Incoming Sales emails: creating records and allocating tasks for action.
  • Configuration Management: Creating the structure for teams to work within on Salesforce and Sharepoint at key stages in the customer cycle, creating folder structures and records that align with standard


  • Meeting Management: Take comprehensive minutes during meetings, capturing key decisions, action items, owners and deadlines.
  • Action Management: Document, maintain, and update action items assigned during meetings. Track progress and chase action items with assigned owners until completion.
  • Data Management: Ensure data accuracy and completeness within the CRM system. Update records with relevant information to ensure they align with agreed processes.
  • Reporting & Analysis: Generate reports using the CRM system and Excel, including pivot tables and charts to visualize sales data and performance metrics.
  • Process Improvement: Contribute to the continuous improvement of internal processes for increased efficiency.


Role Requirements/Selection Criteria:

  • Minimum 1-2 years of experience in an Operations or Administrative role.
  • Strong organizational skills and meticulous attention to detail.
  • Excellent written and verbal communication skills.
  • Excellent people skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with CRM systems (Salesforce, HubSpot etc.) a plus.
  • Ability to work independently and manage multiple tasks simultaneously.
  • Effective time management skills with the ability to meet deadlines.
  • Team player with a collaborative and positive attitude.


If you are interested in applying, please send a copy of your CV by email to Dan Martine at Ex-Mil Recruitment Ltd dan@ex-mil.co.uk or via the website www.ex-mil.co.uk outlining why this would be the ideal opportunity for you.



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